Eklavya is a non-government organization that was set up in 1982 to actively seed and develop academic programs for curricular change in elementary education at the micro level, and mainstream them through government and non-government agencies. Apart from various field programs, Eklavya is also known for its high-quality educational materials and publications as well.
We are urgently looking for an HR & Admin Assistant for HO, that is, Bhopal
Location: Bhopal
Reporting to: HR & Admin Officer
Compensation: Remuneration will be commensurate to the candidate’s profile.
Expected Cost to Organisation (CTO)*: Rs. 23000- 28000 per month
*The CTO includes gratuity, hospitalization assistance scheme, and life & accident cover, in addition to gross salary
Key HR functions:
- Contribute actively to the recruitment process with concerned teams of the organization. Documentation of the same.
- Draft provisional letters and contract letters for the selected candidate and share information with the candidates who have not been selected.
- Onboarding formalities:
- Collect documents from the employees as per the standard checklist.
- Maintain personnel files of the members and update them regularly.
- Planning and ensuring systematic induction and orientations of all new employees in consultation with the program coordinators.
- Assist the Internship Coordinator in screening internship applications and following up with the respective program/project/unit coordinators to explore possibilities of a meaningful engagement of shortlisted candidates.
- Attendance and leave management: Update the consolidated leave record of all employees in coordination with field center admins. Track database, eligibility, availed, and closing balances of leaves. Provide this information to respective employees on a quarterly basis.
- Reviewing and updating employee data on a regular basis.
- Facilitate PF cases and compliances, and coordinate with PF Consultant.
- Maintain and update Organogram as and when required.
- Provide necessary inputs to the Accounts unit by the last week of every month in terms of new joinees (having details such as salary, date of joining, period of the contract, project, and location), contract changes, renewals, end-of-contract or internships, resignations, retirements, Leave Without Pay, any other details which are relevant during salary process.
- Performance management: Facilitate annual and mid-term work review processes of respective program members in coordination with the Program Committees. Organise feedback meetings with the reviewees post their reviews and draft contract letter for the same.
- Initiate and/or facilitate Capacity Building Programs, as and when required.
- Handle employee grievances. Resolve disputes whenever asked for by the program/project team.
- Separation process:
- Ensure resignation letters/emails are received through the proper channel, of those who intend to leave the organisation. Ensure that the resignations are acknowledged and approved by the respective Project In-charge or Program Coordinator.
- Conduct exit interviews in coordination with the HR Officer at the appropriate moment. Follow-up for clearance certificate (No-Dues)
- Issuance of off-boarding letters such as relieving letters and experience certificates.
Key Administrative functions:
- Coordinating with the accounts team in raising tax invoices in the context of workshop/training (external/internal) bills and payments follow-up.
- Staff Welfare: Sharing the staff welfare schemes of Eklavya with new joinees during orientation. End-to-end facilitation in the claim process in the context of hospitalization cases, counseling support, etc.
- Procurement process: Enquiry letters, Qualitative Comparative Statements, Purchase Orders, etc. as and when required.
- Draft agreements such as office rent or any other and follow up in finalization.
- Coordinate with the web team in updating website information that has relevance to human resources and administration.
- In addition, any other work in consultation with the HR Officer or the Director
Qualifications and other desirables:
- MBA or PG Diploma in Human Resource Management / Personnel Management will be preferred.
- Candidates with at least 1-3 years of experience in a relevant field will be preferred.
- Candidate should have proficiency in verbal and written communication (must possess a good command of English and Hindi).
- Well-versed in compliance requirements in HR in the non-profit sector.
- Good hands-on experience of using MS Office -spreadsheets/excel and MS-Word.
- Candidate must be ready to travel within/outside the state as and when required.